Upper Hudson Library System
Friday, July 11, 2003 At UHLS (Joint Meeting with Automated Services Committee)
Attending: Jeff Cannell (APLM); Nancy Pieri (BETH); Carol
Trager (BRUN); Darlene Miller (CAST); Deborah Canzano (COHS); Pat Nonamaker
(EGRN); Barbara Nichols Randall (GUIL); Daryl McCarthy (NGRN); Margie Morris (POES); Judy Felsten (RCSC); Jane
Minotti (SNLK); Barbara Kubli (STEP); Phil Ritter (UHLS); Gail Sacco (VOOR)
Visitors: Julian Critchfield, Dynix; Rawdon Cheng, UHLS;
Carol Reppard, TROY; Geoff Kirkpatrick, BETH; Marcia Middleton, ALPM; Rob Carle,
UHLS; Richard Naylor, COLN; Jonathan Koppel, UHLS; Peter Kowalski, UHLS
Meeting convened at 9:05 am.
DYNIX Report: Julian Critchfield, Chief Operating Officer
- Reviewed problems
Biggest issue was the lock ups at staff PCs
Not configured correctly
- Progress has been made but not everything has been solved.
- Reviewed history to date – firewall, routers, T-1 lines, network
- Recommends that UHLS go to a full T-1 line. The IPAC could remain on the
fractional T-1 line.
- The recommendations from Dynix are:
Install new T-1 line at UHLS
Implement new network topology
Primary router and secondary router upgrades
Install Horizon 7.3 and IPAC 2.1
- How do we determine how to help libraries that need to upgrade to increase
bandwith? Use of Citrix? There was discussion of Citrix server and the cost
for UHLS and member libraries with 56K lines (5 or 6 libraries, 6-15 workstations).
- Version 7.3 allows clusters of libraries (1 or more) to fill requests
which can go through right away rather than being processed a night.
- Phil asked the Automated Services Committee to review Dynix recommendations
and take any action necessary at this time.
ASC Motion (Nonamaker, Sacco) Accept the 4 recommendations
from Dynix. Discussion regarding the need to do recommendations individually.
ASC Motion (Nonamaker, Pieri) To install
new T-1 line at UHLS. Carried.
ASC Motion (Sacco, Nonamaker) To install
version 7.3 and Information Portal 2.1. Carried. Marcia Middleton
cautioned that we need to upgrade when we are ready to do so,
not by a specified date.
- There was discussion on how to tease out the UHLS responsibility and issues
that impact member libraries and their needs/costs. Mr. Critchfield stated
that currently a slow library is not impacting the system as it did before.
ASC Motion (Naylor, Cannell) Accept Dynix report
and implement recommendation as well as possible. Encourage member libraries
to implement the recommended changes as soon as possible. Carried.
- Barbara Nichols Randall brought up 10 issues in GUIL that are not resolved.
Mr. Critchfield realizes that there are still issues outstanding that are
being worked on. UHLS gets a list on Friday and then there is a phone conference
at UHLS with Dynix on Wednesday morning. Mr. Critchfield stated that he will
follow through with Dynix staff that need to get back to UHLS with information.
- Marcia Middleton asked about Telecirc and how it works with current notice
system. Pat Nonamaker said that this is supposed to be a cost saving item
but it won’t be if it does not work properly.
- Carol Trager asked about enhancements for pickup location to state where
book is being held.
- If there are any issues they need to be on the Dynix issues list. If they
are not there, let UHLS know as soon as possible. Or if you are experiencing
the same issues that another library has listed, let UHLS know so your library
can be added to the list.
- Marcia Middleton expressed that Dynix has been responsive to our issues.
Mr. Critchfield stated that he would like to use UHLS as a reference site
for Horizon when everything is working properly.
(End of joint meeting with ASC.)
Motion (Canzano, Sahr) to approve June 6, 2003 minutes.
UHLS: Phil Ritter
- Automated Services Manager Search Committee – There is a recommendation
to change the current structure of this area. The search committee members
are: Jane Minotti, Barbara Kubli, Gail Sacco, Barbara Nichols Randall, Pat
Nonamaker, Tim Burke, and Phil. They will meet on July 17th to resolve the
job description and on September 9th will have the first meeting to review
applications. They would hope to hire by October. Gail Sacco asked about
an interim person but Phil feels the current staff is working with Dynix
very well. Libraries should call Rob Carle with questions that used to go
to Karen Nuckolls. Phil is trying to get Rob involved in Advisory Councils
to help resolve issues.
UHLS Administration: N. Pieri
There was a recommendation to the Board for an air quality improvement project.
More fresh air is needed coming into the building. (This was approved at
the 7/9/03 UHLS Board meeting)
Services: J. Felsten
No meeting. Judy is resigning her position as RCSC has received a Parent/Child
Grant and that will take up her time. The Services Committee meets monthly
and needs a new representative. Please let Pat Nonamaker know if you are
interested in this.
Finance Committee & UHLS Board: J. Cannell
Authorization of Dynix network analysis - $10,000.
The UHLS Board of Trustees has three new members.
Central Library: J. Cannell
The preliminary planning consultation report recommends that Albany Public
build two new branches, renovate two branches, and build a new main library.
- UHLS has not heard anything. The FCC is supposed to issue guidelines this
month. Phil has not heard from DLD yet. The system has to comply as much
as a member library. They are waiting for interpretations.
- Judy Felsten would like to see a trustee workshop on CIPA after more answers
are available. There are many new trustees that need the information.
Nuts & Bolts:
RCSC: Received a Parent & Child Grant. They will have a ½ time
position for early childhood and family literacy outreach. Even Start is
GUIL: Also received a Parent & Child Grant. Reading
Connections @ the Guilderland Library. This is a book discussion
program. They are working with the school librarians at the middle
school and the high school. The first year 8th graders and their
parents will read the same book and have two separate discussion
groups. The author of the book will come to the library to do
a reading for both groups. There will be an online chat with
parents, kids, and the author. The second year it would be 8th & 9th
graders, using the 8th graders from the previous year and expanding.
The guidance counselors will help to identify families to participate.
DLD has asked GUIL to be the site for workshops for all libraries
that received Parent & Child Grants.
Motion ( Nichols, Sahr) Meeting adjourned 11:30am.
Next meeting August 8, 2003 at UHLS.