Upper Hudson Library System
Friday, February 1, 2002 At UHLS
Attending: Jeff Cannell (APLM); Ginny LaJuene (ALTM); Nancy
Pieri (BETH); Deborah Canzano (COHS); Bob Jaquay (COLN); Pat Nonamaker (EGRN);
Barbara Nichols Randall (GUIL); Carol Gaillard (HOOF); Margie Morris (POES);
Judy Felsten (RCSC); Phil Ritter (UHLS); Barbara Schoen (WVLT)
Visitors: Mary Fellows (UHLS)
Meeting convened at 9:00am
Motion: (Schoen, Cannell) to approve January 4, 2002
Pool Collection Planning Committee: Mary Fellows
- Packet of information and minutes from the last meeting has been sent to
all directors this week. Mary explained the status of the process and what
statistics the committee is using.
- The committee recommends phasing out the following collections: adult nonfiction,
juvenile fiction, juvenile nonfiction, young adult fiction, easy readers,
and nonfiction videos.
- Margie Morris, as representative of the small Rensselaer County libraries,
explained the suggestion/ proposal from several Rensselaer County directors
to have interested libraries develop smaller rotating collections made up
of the books from the collections being phased out. It would be each holding
library’s responsibility to maintain/distribute their part of the collection.
- Pat Nonamaker expressed concern about how the pool collection funds would
be used and wasn’t part of the goal to free up money for other things.
That has not been discussed yet at the pool committee meetings.
Motion: (Schoen, Gaillard) The Directors’ Association
approves the proposal for narrowing down the UHLS pool collections of: adult
nonfiction, juvenile fiction, juvenile nonfiction, young adult fiction, easy
readers, and nonfiction videos; with the provision that the libraries who deem
specific collections necessary, may develop a methodology and administration
for them. Carried.
- This recommendation will now go to the Services Committee and to the UHLS
Board for approval.
UHLS: Phil Ritter
- Annual reports – due to UHLS by February 15th. According to State
Ed the website is now operating and all the bugs are out. Call Sara with any
- Proposed Grant – Sara would like to work on a grant for the NYS Council
of the Arts for a folk art program with Dale Johnson. It would be a turnkey,
intergenerational program to celebrate ethnic diversity. A booklet would be
developed to explain the history of folk art. Everyone felt this grant would
- Proposed UHLS Online Database Brochure – suggestions were to eliminate
graphic on front and back page of brochure and to use the same font for headings/titles
as in a paragraph but use bold. Also libraries that have websites need to
contact Rachel to be sure they are included on the brochure.
- Proposed UHLS Continuing Education Workshops Brochure – suggestion
to add Friends of the Library to the list of people invited.
- Proposed UHLS Trustees Continuing Education Plan – want to make everyone
aware of what is available in the area. Phil would like to come back to the
next meeting with a more complete proposal. Comments, corrections, suggestions,
or deletions on the plan are due to Phil by February 15th.
- Proposed UHLS Technology Advisory Council – UHLS wants to develop
an advisory council to cover all technical issues, PCs, automation system,
websites, etc. This council will not set policy or procedures. Their recommendations
will go to the Automated Services Committee.
Motion: (Nonamaker, Schoen) Accept proposal to create
the UHLS Technology Advisory Council. Carried
- Printed UHLS Directory – UHLS has agreed to print the directory one
time per year. If any changes are made or errors found during the year, the
online directory will be corrected and an email will notify of the change/correction
but a new directory will not be printed. Heidi had sent out a request
for updated information.
UHLS Administration: N. Pieri
- Task Force – floor ripped up and repaired
- Classification Study is underway – UHLS staff have sent in job descriptions
- Erosion of the bank behind UHLS – will cost $5000 to repair parking
- Bathrooms are being redone
- March meetings have been rescheduled due to PLA
- Annual dinner being held on Thursday, June 13th at Albany Country Club.
Guest speaker will be Robert Freedman. There was concern expressed about directors
not being asked before the meeting was changed from a Wednesday. Some people
will not be available due to ALA.
Motion: (Pieri, Canzano) If possible, investigate the
change of the annual dinner from the date chosen. Can it be moved to Tuesday,
June 11th? Carried.
Services: J. Felsten
- Reviewed construction grants – everyone that applied received some
- New member form Guilderland – Robert Ganz
Automated Services Committee: N. Pieri
- Roadrunner will be the new ISP beginning this month.
- An email firewall will cost $2700.
- Meeting arranged with tech people for the libraries
- Updated list of UHLAN charges beginning in 2003 was approved.
Central Library: J. Cannell
- Albany has had good press on TV and in the Times Union about tutor.com
which is being funded by Verizon.
- They are proceeding with rechartering and will be on the May 26th school
ballot. They are working with the library school to get research on the pros
and cons of other libraries that have done this.
Nuts & Bolts:
RCSC: Trying the community advisory process and held the first
of three meetings. There is a mix of members (16) from business, school, and
students. Judy is surprised at how little the community is aware of services
offered in the area. Also, they received two microfilm machines from Kaiser-Permanente
that were offered to anyone interested.
POES: Going for a Chapter 414 and plans to be on the November
ballot. Nancy Pieri mentioned that she saw the article about the Poestenkill
Library in the February issue of Hudson Valley Magazine.
GUIL: Albany County Legislature passed a resolution honoring
COLN: Has 6 book carousels to offer, good for paperbacks.
Call the library. They are also working on containing viruses on their computer
ALTM: New website, Peter Kowalski helped Ginny to get it going
and they are now beginning to publicize it.
- Disaster Plans – Sara is willing to work with libraries to develop
plans. Let her know if you are interested in working in a group for this.
- Cohoes had a patron that had 60 CDs out and Debbie asked if there could
be a system-wide limit set. The general opinion was that it is up to the individual
library to set their limit. There was brief discussion on how we can keep
each other informed of abuses of the limits.
- Discussion of fines - some libraries have dropped fines for videos down
to book fines. Phil suggested standardizing fines to stop patrons from playing
games from library to library. At the meeting next month, we will consider
standardizing fines. Nancy Pieri will send out an email requesting fines policies
so she can compile them. Any decision would have to go to all library boards
but we may try to have this in effect for the beginning of the new automation
Motion: (Schoen, LaJuene) Meeting adjourned 10:40am.
Next meeting March 1, 2002 at UHLS.